University of Denver | Project Coordinator, Creative Services – DU Advancement

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Type Of Work:
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Date Posted:
April 25, 2018


Job Description
The University of Denver is building an advancement enterprise that mirrors the excellence of our great institution. Advancement efforts at DU have a tremendous impact through our relationships with DU’s remarkable students, dedicated donors, inspiring alumni, engaged families, and wonderful friends. DU is committed to building and fostering a culture of deep engagement and philanthropy in support of our institution as we implement the DU IMPACT 2025 vision. As a part of that effort, we are continuing to grow a team of collaborative, curious, results-oriented, and mission-driven advancement professionals who value inclusivity and who possess a deep respect for one another and for our shared profession.

Position Summary

Reporting directly to the Director of Engagement Marketing within DU Advancement, the Coordinator has strong skills in and a passion for managing a vast array of fast-moving, dynamic and high-impact marketing and communications projects. Working within a busy internal agency environment, they successfully and effectively coordinate multiple projects, with many “moving parts,” track workflow tasks for progress and completion, build partnerships with stakeholders at all levels, write and edit communications, help manage vendor relationships, and conduct research, benchmarking and analysis as needed. The Coordinator is also responsible for crafting and preparing high-quality professional documents, reports, and presentations as needed. They assists in managing a multitude of projects across Creative Engagement, including those related to not only creative development and marketing and communications but also annual and leadership giving, regional engagement, and various units across DU.
The Coordinator must be able to skillfully multi-task and prioritize many competing deadlines and timelines. Attention to detail, commitment to quality, flexibility, ability to create process efficiencies, poise, and drive to take initiative, while remaining a team player, are essential to success in this position. The Coordinator must also be an effective, professional, and diplomatic liaison to a variety of internal and external audiences.

Essential Functions

Project Coordination

Review project requests and status regularly with the Director of Engagement Marketing, Associate Director of Creative Services, and other team members.
Support collaboration and joint project planning needs across Creative Engagement, Global Networks, DU Advancement and beyond, always keeping an eye on potential interconnections and synergies to optimize impact.
Work closely with the Assistant Vice Chancellor for Creative Engagement, the Director of Engagement Marketing, the Executive Director of Leadership and Annual Giving, the Director of Annual Giving, and others on joint project planning and implementation.
Establish and maintain project tracking mechanism to report on workflow progress and identify risks and resource needs as early as possible.
Set and help lead meetings with project stakeholders to discuss project needs and status.
Make recommendations for improvements in project flow and tracking.
Establish and maintain an effective partnership orientation toward all stakeholders.
Marketing & Communications

Assist with creating marketing and communications deliverables, including but not limited to event registration web pages, email marketing materials, and social media content.
Provide highest level of customer service to internal and external stakeholders.
Lead discrete special projects as assigned by the Director of Engagement Marketing and Assistant Vice Chancellor for Creative Engagement.
Support marketing for signature DU Advancement events.
Manage multiple competing priorities with tight deadlines and high commitment to excellence.
University Citizenship

Serve as an active and collaborative partner to all central and unit-based advancement functions and campus colleagues to foster strategic, effective, and collaborative advancement practices.
Model “One DU” leadership.

Knowledge, Skills and Abilities

Outstanding attention to detail and commitment to quality.
Excellent interpersonal skills, including verbal, written and organizational skills.
An understanding and attitude of partnership and customer service; ability to be very flexible and quickly adapt to change.
Must be able to manage time effectively, particularly while managing competing priorities.
Willingness to take initiative, keep a positive attitude, and maintain a professional demeanor.
Adept at problem-solving, critical thinking, and using sound judgment in situations that that require sensitivity and tact.
Availability to work some nights and weekends as needed.

Required Qualifications

Bachelor’s degree or equivalent combination of education and work experience.
2 years project management experience.
Working knowledge of project management software, such as Asana.
Marketing and/or communications experience,

Preferred Qualifications

Bachelor’s degree.
Experience working in a creative agency or similar setting focused on marketing and communications campaigns and projects.

Work Schedule

Monday – Friday, 8:00 a.m. – 4:30 p.m.
Evenings and weekends as required.

Application Deadline

For best consideration, please submit your application materials by 4:00 p.m. (MST) Monday, April 30, 2018

Special Instructions

Candidates must apply online through to be considered. Only applications submitted online will be accepted. Once within the job description online, please scroll to the bottom of the page to apply. For questions about this position, please contact hiring supervisor name at hiring supervisor email address.

Please include the following documents with your application:

Cover Letter

NOTE: The online system is limited to uploading 10 files. Please combine content if necessary to get all content uploaded.

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